OXE MARINE
SAFEGUARDS YOUR PERSONAL INTEGRITY
OXE Marine AB, reg. no 556889-7226 (“OXE Marine” or “we”), respects your privacy and is committed to maintaining a high level of security and integrity regarding your personal data.
This privacy policy describes how we process personal data about you in your capacity as a representative for an existing or potential future distributor, customer, supplier or partner of OXE Marine, as a visitor of our website or when you apply for employment with us. Further, this privacy policy describes how we process personal data about you as a shareholder, as a representative of a shareholder or as a holder or a representative of a holder of other financial instruments that can be converted to or that entitle to subscribe for shares in OXE Marine (“shareholder”).
Do not hesitate to contact us should you have any questions regarding OXE Marine’s privacy protection. Our contact information is set out under section “Contact information” below.
CONTROLLER
OXE Marine is the controller of your personal data and is therefore responsible for ensuring that your personal data is processed correctly and securely in accordance with applicable legislation.
WHICH PERSONAL DATA DOES
OXE MARINE PROCESS?
Personal data means any information that directly or indirectly relates to a natural, living person. Accordingly, personal data is information about you and your person, e.g. your name, your contact information, pictures of you and your IP-address.
Processing means any operation which is performed on personal data, such as collection, storage, use, adaption or disclosure.
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We collect and store the following information about you that we need to e.g. contact you in your capacity as a representative for a company or organisation. |
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Visitors ofOXE Marine’s website |
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In connection with visits to our website, we collect the following information about you that we need to be able to improve, streamline, simplify and develop our website. |
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Recruitment(job applicants at OXE Marine) |
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We collect and store the following information about you that we need to be able to recruit the right persons for positions with OXE Marine. |
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Shareholders |
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We collect and store the following information about you in your role as a shareholder. |
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With respect to representatives for existing or potential distributors, customers, suppliers or partners, your personal data is usually collected from the company or organisation that you represent, but also, in certain cases, directly from you, e.g. by email, our social media or other channels of communication or in connection with events or meetings. OXE Marine may also use external information services to supplement existing data, e.g. with your position and contact information.
With respect to visitors of our website, your personal data is normally provided to OXE Marine directly from you.
With respect to job applicants, your personal data may be provided to OXE Marine directly from you or from the staffing agency, recruitment company or hiring company through which you apply for work.
With respect to shareholders, your personal data may be provided to us directly from you or from third parties, such as proxies representing shareholders.
PURPOSE AND LEGAL BASIS FOR
PROCESSING OF PERSONAL DATA
The purposes for which we intend to process your personal data and the legal basis for the respective processing activities are stated in the tables below.
Representatives for
existing or potential future distributors, customers, suppliers or partners
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Purpose |
Legal basis |
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To be able to keep in touch with a representative of existing or potential future distributors, customers, suppliers or partners (e.g. in connection with the delivery of goods or services). |
The processing is necessary for OXE Marine’s legitimate interest to keep in touch with you in order to fulfil our obligations under the agreement with existing or potential future distributors, customers, suppliers or partners, i.e. the company that you represent. |
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To fulfil legal requirements, e.g. security requirements and accounting requirements. |
The processing is necessary for compliance with OXE Marine’s legal obligations. |
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To enable marketing and communication about OXE Marine’s brand and products (e.g. mailing of newsletters and other marketing materials, invitations to our events, meetings and other gatherings etc.). |
The processing is necessary for OXE Marine’s legitimate interest to market our brand and products to you as representative for existing or potential future distributors, customers, suppliers or partners. |
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To carry out surveys regarding OXE Marine’s products and distributors’ and customers’ buying experience. |
The processing is necessary for OXE Marine’s legitimate interest to evaluate, develop and improve its brand, products and marketing. |
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To ensure and receive payments from distributors and customers in connection with purchases of OXE Marine’s products. |
The processing is necessary for OXE Marine’s performance of the agreement with distributors and customers. The processing is necessary for OXE Marine’s legitimate interest to ensure the performance of the agreements with distributors and customers. |
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To be able to respond to and compensate distributors and customers in connection with complaints and warranty matters. |
The processing is necessary for OXE Marine’s the performance of the agreement with its distributors and customers. The processing is necessary for OXE Marine’s legitimate interest to ensure the performance of the agreements with distributors and customers. |
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To be able to determine, enforce or respond to legal claims. |
The processing is necessary for OXE Marine’s or a third party’s legitimate interest to determine, enforce or respond to legal claims. |
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Purpose |
Legal basis |
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To ensure the operation of OXE Marine’s website.
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The processing is necessary for OXE Marine’s legitimate interest to improve, streamline, simplify and develop its website and to attract more customers/partners and to increase the number of recurring customers/partners. |
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To be able to develop our website and to better adapt the website based on how it is used. |
The processing is necessary for OXE Marine’s legitimate interest to improve, streamline, simplify and develop its website and to attract more customers/partners and to increase the number of recurring customers/partners. |
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To be able to determine, enforce or respond to legal claims. |
The processing is necessary for OXE Marine’s or a third party’s legitimate interest to determine, enforce or respond to legal claims. |
(job applicants at OXE Marine)
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Purpose |
Legal basis |
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To, in connection with recruitment, be able to decide who is best suited for a position with OXE Marine and to ensure that the relevant person has the necessary skills. |
The processing is necessary for OXE Marine’s legitimate interest to recruit the right employees and ensure that skilled people work for us. |
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To be able to determine, enforce or respond to legal claims. |
The processing is necessary for OXE Marine’s or a third party’s legitimate interest to determine, enforce or respond to legal claims. |
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Purpose |
Legal basis |
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To fulfil OXE Marine’s obligations to you as a shareholder according to for instance OXE Marine’s articles of association or warrant terms. |
The processing is necessary to fulfil OXE Marine’s contractual obligations to you in accordance with the articles of association. Regarding representatives of shareholders, the processing is necessary for OXE legitimate interest in fulfilling its contractual Marine’s obligations towards its shareholders. |
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To fulfil OXE Marine’s obligations in accordance with the Swedish Companies Act or other applicable legislation or rules. |
The processing is necessary to fulfil OXE Marine’s legal obligations under the Swedish Companies Act or other applicable legislation or rules. Regarding representatives of shareholders, the processing is necessary for OXE Marine’s legitimate interest in fulfilling its contractual obligations towards its shareholders. |
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Distribution of shareholder-related information |
The processing is necessary to fulfil OXE Marine’s legal obligations under the Swedish Companies Act or other applicable legislation or rules. The processing is necessary for OXE Marine’s legitimate interest to inform shareholders and other stakeholders in a timely and correct manner about information relevant to us. |
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To be able to determine, enforce or respond to legal claims. |
The processing is necessary for OXE Marine’s or a third party’s legitimate interest to determine, enforce or respond to legal claims. |
HOW LONG DOES
OXE MARINE STORE YOUR PERSONAL DATA?
Your personal data is stored as long as there is a need to preserve them in order to fulfil the purposes for which the data was collected in accordance with this privacy policy. Thereafter, your personal data will be deleted.
Some personal data will, for the purpose of complying with applicable accounting legislation, be stored for seven years, counting from the end of the calendar year during which the financial year, to which the information pertained, was terminated.
Contact information for representatives of companies or organisations is stored during such time OXE Marine considers that the information is necessary to maintain the relationship with such company or organisation. The personal data will be deleted when we become aware that the information is no longer adequate or relevant for the purpose, or at the request of the representative, as applicable.
WITH WHOM DOES
OXE MARINE SHARE YOUR PERSONAL DATA?
OXE Marine does not disclose personal data to third parties, except when necessary to fulfil a legal obligation or to fulfil our obligations to you or the company or organisation that you represent. Situations when your personal data may be disclosed to third parties are listed in the table below.
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Third party |
Reason for third-party disclosure |
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Suppliers and partners |
OXE Marine may disclose your personal data to suppliers and/or partners, if the suppliers and/or partners need your personal data to fulfil their undertakings toward OXE Marine. |
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Authorities |
Personal data may be disclosed to authorities when necessary for compliance with OXE Marine’s legal obligations. |
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Sale |
If OXE Marine intends to transfer all or part of its business, personal data may be disclosed to a potential buyer. |
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The public |
OXE Marine’s share register is public and a printout or other presentation from the share register is available at our offices for all persons who wish to review it. The information contained in the share register is therefore disclosed upon request. Minutes and voting list from the general meetings of shareholders may be disclosed to the shareholders present at the meeting as well as to the Swedish Companies Registration Office, auditors and others to whom OXE Marine has a legal obligation to disclose the minutes or otherwise considers it appropriate to disclose the minutes. Information on major shareholders may be disclosed to authorities, advisors and the public in connection with the preparation of prospectuses, information memoranda and financial reports. |
TRANSFER OF PERSONAL DATA TO THIRD COUNTRIES
OXE Marine’s third party contractors and consultants operate in several jurisdictions. This means that we may process personal data outside the EU/EEA. If personal data is transferred to a country outside the EU/EEA, will take measures to ensure that the personal data continues to be protected in accordance with this notice. These measures include, where applicable, implementing EU standard contractual clauses with our third party contractors. Such contractual clauses are available at the European Commission's website.
SOCIAL MEDIA
Regarding personal data that occurs and is processed on social media, such as Facebook, Instagram, Twitter, Youtube and LinkedIn, we refer users to the policy provided by the respective service providers for information on how each service provider processes personal data. In our view, the purpose of the processing is that representatives of an existing or potential future distributor, customer, supplier or partner to OXE Marine shall be able to interact and maintain contact with us via social media, in order to contribute to good relationships with such partners and to make OXE Marine’s customer service and product widely accessible through several different channels. The processing is necessary for the purposes of OXE Marine’s legitimate interest to market its brand and its products (legitimate interest).
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The right to be informed |
OXE Marine is publishing this privacy notice to keep you informed as to what we do with your personal data. We strive to be transparent about how we use your personal data. |
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The right to access |
You have the right to access your personal data. You have a right to receive a copy of your personal data processed by us. |
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The right to rectification |
If your personal data kept by OXE Marine is inaccurate, not complete or up to date, you have the right to ask us to rectify or update the data. If such personal data has been disclosed to a third party in accordance with this privacy notice, we will also ask them to rectify or update your personal data (if relevant). |
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The right to erasure (the right to be forgotten) |
You have the right to request that OXE Marine erases your personal data and if we do not have a legal reason to continue to process and hold it, we will erase the data. |
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The right to object |
You have the right to object to certain processing of your personal data. |
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The right to restrict processing |
In some cases, you have the right to request that OXE Marine restricts the processing of your personal data. This means we are permitted to store the data but not to process it further unless with your consent or with respect to legal claims. |
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The right to data portability |
In some cases, you are allowed to obtain your personal data kept by OXE Marine in a structured, commonly used and machine-readable format and to transmit those personal data to another controller. |
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The right to complain to a Supervisory Authority |
You have the right to complain to the Swedish Authority for Privacy Protection (Sw. Integritetsskydds-myndigheten) about our processing of your personal data if you are dissatisfied with our processing of your personal data. |
Please contact us if you wish to exercise any of your rights described above, using the contact details under “Contact information” below.
You should always be able to feel safe when you provide us with your personal data. Therefore, OXE Marine has implemented the security measures that are necessary to protect your personal data against unauthorised access, alteration and destruction. We will not disclose your personal data, other than as expressly provided by this privacy policy.
OXE Marine uses cookie-like techniques in order to provide certain functions on our website and to improve the website and to make your visit on our website as pleasant as possible. For further information on our use of cookies, please refer to our [cookie policy – link to cookie policy].
If you do not share your personal data with us, we will not be able to fulfil our legal or contractual obligations towards you or the company or organisation that you represent. For shareholders, this means that you will not be able to exercise your rights as a shareholder, including attending and voting at general meetings.
OXE Marine reserves the right to change this privacy policy at any time. In the event of changes to this privacy policy, we will publish the amended policy on our website with information on when the changes will come into effect and may also notify customers and partners in an appropriate manner.
Do not hesitate to contact us if you have any questions about this privacy policy, the processing of your personal data or if you wish to exercise your rights under this privacy policy or applicable legislation.
OXE Marine AB (publ)
info@oxemarine.com
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